What is Entreprise Resource Planning (ERP) ?

ERP is a term used to describe the management of all your resources within your business in order to improve performance. These processes generally cover procurement, sales, inventory and general accounting. They can include fixed assets, employee expenses and HR.

How does Cloud ERP help organisations grow?

1. By reducing cost of sales

Cloud ERP does not require investments on server and database related costs. Being natively accessible from any pc, phone or tablet, cloud erp removes costly data re entry/ integration across devices such as POS, Webstore, Inventory and the delivery service. Reducing costs across all departments results in lower cost of sales and operating costs.

2. By increasing liquidity

The total cost of ownership of a cloud erp has been calculated to be up to 300% cheaper than running your business on on-premise solutions. With less time and money to spend on upgrades, data security and integrations, companies observe a increase of at least 30% in their year end liquidity just by using cloud erp.

3. By controlling cashflow

A cloud ERP allows your business to manage all its activities in real time. This means better control on purchases, inventory level forecast and budgets. Money previously spent on archaic practices is now invested on procedures and activities which drive value and revenue. This positively affects cashflow and business valuation.

How is NetSuite Cloud ERP used?

1. By the Accounting department:

To Manage General Accounting

Fixed Assets

HR & Payroll

Journal Entries

Bank

Fixed Assets records
Depreciation methods
Maintenance
Localization
Transfers
Revaluations
Disposal (Scrap/ Sale)
Reporting

Employee records
CV database
Skill analysis
Appraisals
Labour cost
Employee expense claims
Leaves (Paid/ Unpaid) tracking
Reporting

Direct GL posting / Approval
Import of opening balances
Provisions
Corrections
Transaction control accounts
Currency revaluations
Reporting

Bank Reconciliation
Vendor Prepayments
Customer deposits
Multi-currency
Bank fees and charges
Interests
Reporting

2. By the Purchasing department:

To Manage Suppliers:

Procurement

Payables

RFQ

Selection

Vendor management
Purchase requisitions
Purchase orders
Communictaion
Goods receipt
Vendor Returns
Demand plan
Supply plan
Lead times
Permission levels
Reporting

Vendor Terms
Vendor categories
Vendor Bills
Multiple currencies
Full/ Partial payments
Vendor Return Authorizations
Discounts received
Vendor credit
Bill Payments
Vendor refunds
Reporting

RFQ management
Supplier access portal
Supplier response and locked prices
RFQ analysis
RFQ winner and responses
Reporting

Preferred vendor by item/ service
Vendor price per item/ service
Multiple vendors tied to items/ services
Multiple vendor lead times
Manual selection of most appropriate vendor per purchase order
Reporting

3. By the sales department:

To Manage Customers:

Invoicing

Receivables

After-Sales

Project and budgeting

Create and send invoice customers
Multiple currencies
Real-time exchange rates
Multiple language
Multiple price lists per level
Invoice duplication
Billing schedule (Invoice automation)
Sales reports by period, item/ service/ Rep/ customer category/ product line…
Sales teams
Upselling and more!

Credit terms by customer
Automated reminder letters
Full/ Partial payments
Customer payments in multiple currencies
Customer credit rating tracking
Credit hold
Reminder templates
User access roles and security
Credit note management
Return authorisation management
Refunds/ Replacements

Maintenance contracts
Support team management
Case management
Escalation rules
Billable / free interventions
Communication
360 tracing of all activities tied to customer and products sold
Performance analytics per support rep
FAQ
Solution knowledge base

3 budget categories
Budgeting by period, account, item, department or customer/ project.
Project management
Tasks management
Calendar sharing
Milestone billing
Project revenue recognition
Ressource assignement per unit cost, expertise and seniority
Budget vs actual reports
Project planned vs actual profitability report

Could NetSuite be the right Cloud ERP for you?

The right Cloud ERP for your business is the one which is easiest to use for everyone.
It must allow your departments to work better together.

The ERP you choose should be easy to learn, flexible to your needs and that of your employees.
That way, your accounting, receivables, payables, HR and project teams will be able to work on a single system…

The right ERP is one that also answers to your local fiscal requirements. These include:
1) Value added tax calculation (VAT) and reporting
2) Acceptable financial reports (General ledger, trial balance, Profit and Loss and the Balance Sheet)
3) Localised reports and printouts (i.e Your government may require a list of all items included in your delivery pack, presented in a specific format. or as in the case of France, an FEC extract or a DAS2)

Why do we recommend NetSuite Cloud ERP?

Here are 6 main benefits experienced by companies using NetSuite ERP:

1) It follows ERP best practices.
2) You pay lower cost of ERP maintenance.
3) You pay lower cost of database maintenance and security.
4) No ERP database overhead costs (Electricity/ space rent).
5) It’s an all-inclusive ERP system – No more spreadsheets.
6) You can connect to third party apps using NetSuite’s APIs.

We have been implementing ERPs for over 20 years, mainly across Europe and the USA. The speed of implementation and the flexibility brought by NetSuite ERP is unmatched.

Does NetSuite Cloud ERP make sense to you?

We are ERP experts that help small to medium size businesses across Africa and Europe.
Our founders and employees have been selected based on their experience with several ERPs as end users or consultants. Our ERP services are on technologies such as on-premise systems and cloud based offers like NetSuite ERP.

We use our knowledge of procurement, general accounting, sales and inventory to help companies best use of their ERP system. This in turn helps user adoption and brings returns on investment faster than any other approach.